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Steps to become a substitute

To be a substitute you will need:
1) Ohio teaching license, substitute license or educational aide permit (Use IRN 046938 for superintendent signature)*
2) BCI and FBI background check results (Must have submitted results electronically to the Ohio Department of Education within past 12 months)*
*NOTE: These are potentially time-consuming processes, so please begin them as soon as possible.


Then, log in to Public School Works and do the following (user name and password are provided by email after onboarding/orientation):

  • Confirm substitute handbook has been read
  • Complete blood-borne pathogen training
  • Complete job-specific trainings, if necessary

After all of the above steps have been completed, your file will be reviewed by staff and you will be notified by email when your Absence Management account is activated. Absence Management will allow you to select job assignments.

More information


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