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Our organization serves as the employer for substitute employees in 26 Central Ohio School Districts. On this site, we'll guide you through the steps on how to become a substitute teacher.
Step 1 - Renew
To be eligible to renew for the following school year you must first complete and submit the online application renewal between May 1 and September 5.
Renewal Application
Step 2 - Complete Assignments
Complete at least 5 assignments in the previous school year.
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Criminal Background Check Requirement

The ESC-COG processes background checks at our main office and our northern satellite office, however you may have your background check processed at any agency that has been approved by the Ohio Attorney General’s office. If you use another agency, please make sure that you obtain a hard copy of your background check for your  records and that a copy is sent electronically to ODE ( where necessary for licensure purposes).  While our office can see that your background results have been forwarded to the Ohio Department of Education, we cannot see the actual results, which we need for employment. 

Please note effective October 22, 2012,  the Ohio Attorney General’s office has advised that the information may only be released to the individual/organization authorized on the BCI waiver for release of criminal history information.  It is not permissible for the ESC-COG to copy and distribute the results of a criminal history background check to multiple organizations.  

Individuals who have completed a BCI/FBI background check within the last 12 months may not need to complete a background check if all of the following listed below are true*:

Individuals applying for classroom positions:

  1. Individual has been fingerprinted within the last 12 months in Ohio and has a hard copy of the results.
  2. Individual’s fingerprint results are on file with the Ohio Department of Education (where required)
  3. and Individual can attach copies of those results on their ESC-COG  e-forms.

Individuals applying for non-classroom positions:

  1. Individual has been fingerprinted within the last 12 months and has a hard copy of the results.
  2. Individual can attach a copy of the background results to the ESC-COG e-form.

* Circumstances must be verified  by an ESC-COG representative.

If you have not completed a BCI/FBI background check within the last 12 months, and are new to the ESC-COG, you will need to complete the background check process.

Any candidate who cannot provide copies of background results to the ESC-COG must complete a  new background check.

The cost of the BCI background check is $29 ; the cost of the FBI background check is $26.  If you require both background checks, the total cost is $55.

Forms of Payment Accepted: 

  • Visa, MasterCard or Discover credit/debit cards

Locations and Hours

Visit the Ohio Department of Education web site for additional information regarding licensure.

 

FAQs

What is the ESC's Background Check Process?

Criminal Background Checks

All employees working in an educational setting in the State of Ohio are required to submit to a periodic background check prior to employment. Background checks include both a BCI (Ohio Bureau of Criminal Investigation) and FBI (Federal Bureau of Investigation) check. The Ohio Department of Education (ODE) will not issue credentials until the mandatory background checks have been completed. Background checks will be completed by the ESC-COG staff with the cost of this background check paid for by the ESC-COG employee. Background checks for classroom substitutes and educational aide permits must also be submitted electronically to ODE at the time you are fingerprinted in order for ODE to process your license.

You may complete your criminal background check at either of our offices during our posted walk-in hours.

Applicants who have background results on file with the Ohio Department of Education within the past 12 months, and who can provide a copy of those results to our office, may not need to be fingerprinted again. Any individual who has completed a BCI check in the past 12 months, but does not have a paper copy of the results may submit a Request for Copy of Background Check form to the Ohio Bureau of Investigation. Please note that this can take up to 30 days and your employment will be delayed until the background check has been provided.

The current cost for the BCI background check is $29; the cost of the FBI background check is $26. If you require both background checks, the total cost is $55.

Forms of Payment Accepted: Visa, MasterCard or Discover credit/debit card.

The Ohio Attorney General’s office has advised our office that the background check information may only be released to the individual/organization authorized on the BCI waiver for release of criminal history information. It is not permissible for the ESC-COG to copy and distribute the results of a criminal history background check to multiple organizations.

If you chose to have your background check completed by the ESC, when you come to our office, you will be given a copy of this form to complete. On the back page we have listed the authorized reason codes that our office is able to process. If you need to list a different reason code, our office may not be authorized to complete your background check.