Well good morning everyone.
My name is David Barta, and I am the CFO treasurer for the ESC of Central Ohio and, and I'm, I've been the one that sent you the emails and I've got some of some of you I've had the opportunity to meet you or talk with you about the this very important
program that we will be contracting with od to be providing new services and so I thank you for being with us.
Just a couple housekeeping things and then I will turn it over to our superintendent.
We will be recording this meeting.
We will post the recording and the website, the spot, the and the PowerPoint to our website, we have
created a special page for this and this will be the first two entries to that page and the link, you'll see it later, but I will email all of you once that is all
ready and you will have the link to get on it, and you can share the recording for those in your organization that may have been able to to join us. And then those that couldn't join us we'll have it.
So, we are looking very forward to working with all of you. And it is my pleasure to turn it over to our, our superintendent who was very active working with od to make this all come together so that we can serve you best so it's my pleasure to introduce
Dr didn't mean to all of you.
Morning everybody. Nice to be with you. I know many of you, Sean through this call it in the ensuing months we'll get to know each other a little bit more looking forward to supporting all of you, with each program.
So I am Tom good nice superintendent of the ESC of Central Ohio, this is going on my eighth year. In this role I was our deputy superintendent for seven and a half years before that, with us on the call today is also Mike trigger our deputy superintendent
is going to be speaking to you here in just a few minutes about some of the other programs and services that the ESC provides. If you're not familiar with us.
30 year Elaine's team is headed by my colleague David Barta our Treasurer CFO David Weaver his assistant treasurer, Regina Lucas, who's our Director of program resources and works very closely on all federal programs that come in and out of our ESC on
behalf of the schools and school districts that we serve. And Jim Marion from our community schools office was also stepped up to support all of you as you're putting together your plans for how you're going to spend these dollars in the ensuing months.
So David, I'm not sure if you're driving the slide deck, but I'm just going to move on to many of you on this call already purchased services from us in one way or another.
Perhaps you've been a part of some grants.
Some other auxiliary service funds that you are allowed to spend and you choose to spend them through us. Some of you may have no familiarity with our ESC, or even what an ESC is or what an ESC does very briefly, I just wanted to let folks know Just a
little bit. So, what is an ESC, it is a local political subdivision in state statute here in Ohio, similar to a school district we have a publicly elected board here governing board at the ESC of Central Ohio from our service territories.
You know I would characterize us as one of the larger cities in the state, offering an array of administrative academic fiscal and operational support services from those school districts that were statutorily required to serve as well as anyone else
who's that enters into an agreement with us to provide services, school districts and schools can purchase services from any ESC, the setup for the public school districts as you have to stay with a ese for a period of time, but you can also purchase
services from any other ESC. Currently we have 50 ESC across the state.
Going back a little bit in time, and David you can pull up the, the ESC of Central Ohio service territory. We are somewhat unique that we serve. Primarily Franklin County Delaware County.
Union County and parts of licking county but statute allows, school districts to align with any ESC they want so we have school districts with us as far away as Ross County, by way of Chillicothe the city schools in Marion County and Marion City Schools
the Cardington Lincoln school district out in Morrow County.
Just a little bit more history ESC have actually been around since 1914 as county offices of education, and we've evolved primarily from being regulatory agencies to full scale educational service providers.
Again, we're local political subdivisions subject to all of the audit provisions that local political subdivisions are held to in Ohio.
And we're eligible to apply for any federal, state, or local grant opportunities from both public and private agencies.
The last thing that I would just say about ESC is generally in our ESC Association, Executive Director Craig Burford maybe on this call.
He sees employee over 15,000 personnel across the state.
That is leveraged into about $1.4 billion of services to Ohio schools each year, over 17% of all k 12 expenditures in the state go through, he sees collectively each year.
And we're also statutorily required through a what's called a high performing ESC application to document how we can save schools money through various services that we provide then if they were to do those services themselves so a measure of accountability
for he sees as well.
Moving forward, so you know a little bit more about who we are and the types of services, I'm going to ask our Deputy Superintendent my tree go to speak to those.
Good morning everyone.
I'm Mike trigger of the Deputy Superintendent NTSC of Central Ohio and I've been here for seven years trying to give you a little snapshot of the services.
But I would say just in a kind of a global statement that pretty much anything that a school district school would need to support their work. We have, or would be willing to assist them with.
We've got some big catch areas, we talked about business services.
Oh that's David David's world, where we do a lot of work with back office of the fiscal work, paying people deal with benefits.
Working with grants and contracts, we do a lot of work with od, and as Thomas talked about with securing grants from other organizations and groups.
And then we do a lot of work with human resources.
We have several thousand people a year that are employed through us through various things from administrators to related services support folks like speech and language and OTS pts school psychologists to teachers to classified employees.
We have many, many teaching assistance, and also teachers.
So lots of HR work.
Another huge area of our work is student services we have over 80 classrooms embedded in in districts where we run the Special Education Programs, but we also do a lot to support special education services within districts.
There's a lot of professional development.
There's a lot of contract services again for those related services folks we have a specialized on site support team, which is a SWAT team. We call it for dealing with very difficult students and they are used to support the adults, not support the kids.
kids. We have a whole new group, or excuse me a whole different group of folks who supports the students that group really is. His job is to go in, work with administrators work with teachers work with those teaching assistance to support all of the challenge
challenge students that we have in our systems today.
The way of the educational service piece that's professional learning, and that really runs the gamut from data to content specific professional development and literacy we have a lot of literacy programs going on this summer to El support to gifted trainings.
So just about anything you can think of in the professional learning side, and it's not only teachers but it's also for leadership.
Well, we actually have a coaching instructional coach.
Three session sequence going on this month, we have a principal opportunity that's going to be going on all next year.
It's a monthly support piece.
And again, we're also supporting the state initiatives. So again, it falls back in the literacy work, we're actually getting ready to and finalizing some hires to help support in the math world of the elementary, middle and high school levels with math
coaching and other math supports.
So across the board lots of, lots of professional development there all our website is to be accessed.
And to register for, and then networks and Consortium. We have lots of different areas where we support. We have a curriculum curriculum leaders network actually meeting this Friday we have a Human Resource Network that just held their last support.
Last week, and many more. We have a business advisory council that is most of our districts I remember districts are some are members of that.
A lot of interest from business to come in and partner with us on different initiatives district specific and also across the Advisory Council as a whole.
And then that last pieces we have on a traditional year about 3300 substitutes this year we're down to about 2600, that we support with our 27 members of our sub Consortium.
So lots of things happening in the sec. And again, one of the things we kind of really have been known for over the 10 year that I've been here is that we really seldom say no to request from our fellow districts and schools will find a way to make things
happen to support them in any way that they need.
Because the bottom line for us is how can we help them help students be successful. So, that's really our mantra here at the USC of Central Ohio and really anything that we can do, and services that supports administration, teachers and or students to
be successful. We're willing and able to have a conversation about.
I'll turn it back over to Tom.
Oh, actually he did he had to
get on another call with us.
Area superintendents and Mid Ohio Regional Planning Commission so he he's kind of take care of that. So it's now back to me and I'm going to go through.
Really the program.
And as we view it but I wanted to start out, you saw it, the beginning slide that we have a team and so just brief introductions from each one of them they can introduce themselves so let's start.
Ladies first so hot, Regina, go right ahead.
David, I have been working now with the UFC about four years. And, of course, many of you know me through my heart with education experience with the opposite that are programs so I'm happy to share my expertise here at the ESC for the last four years
and this is a great team lots of services, and we look forward to helping out here. So, and all of your requests, So, nice to meet all of you.
Okay, Jim, go right ahead. Hi, my name is Jim Marion, I work in our community services offices here and I joined the ESC in January.
Prior to that, I served as a building principal and assistant principal, as well as a teacher and and public schools. I'm excited to be working with each of you through this process and and helping you get the services that that you requested.
Hi, I'm Dave Weaver I'm the system treasure here DSC have been have been here, 10 plus years, I work with David directly. I oversee the day to day business operations as it relates to our financial side.
And I'll probably get to work with Jim a lot on this and work with you guys a lot. As the obviously the payments and stuff to reimburse you and the contracts and stuff, I'll be working closely with Jim, and everyone else to ensure that we get things in
place to ensure that we're getting people hired to ensure that we're contracting with people and to ensure that we're going to get you guys reimbursed on certain expenditures as soon as possible, so looking forward to a very challenging month of July,
I think.
So besides closed on our own internal books and operations. So welcome aboard.
I did notice, one of our other colleagues who will be helping us find those staff that you need and that's Jana Gana like, are you still on there. I don't know if you still can't see everybody.
Yes, I'm here.
Once you say hi. Janet is awesome. To get she's just awesome. Go ahead. Yeah.
Well, I'm Jana Gilligan, and I'm the accident. I'm the Executive Director of Student Services here at the ASC I've been here for six years, and I will be retiring in July.
However, I have Cindy Eldridge who will be part will be the new Executive Director of Student Services here and also, Rob, God yet, will be our associate director here.
So we're all proud to be part of all of this new initiatives that we're doing and providing services for you.
Okay.
Okay. So, back to the PowerPoint.
And I do want to say up front.
We had scheduled this and I might have done it differently. Had I known that the department was going to schedule their own webinars. So I it's, I would say this is more of a high level, kind of, because I really, we really want to
attend those and understand anything that we don't understand right now so that when we get the ball rolling on July 1 that we're up and running. So, you will see links but if you're not aware or haven't got the email odd will be holding two webinars
to load stuff to our website that responds to that. So, so let me quickly go sort of over the program as we as the, these, these funds, and it's an important distinction Yeah, as we all know as the pandemic was rolling out the federal government responded
with three major funding pieces. And this money the emergency aid to non public schools, was part of the second package which was adopted by Congress and signed by previous president Trump on in late December,
the important stuff is that it is part of the governor, it's technically part of the governor's emergency education Relief Fund, which just means that there's different rules, then there may be, if you you're working with our more traditional districts
that are working with what is called s are slightly different but not that much different.
We, the period of availability so the period on which expenditures are allowed to be to be made, is March 13 2020 which was the first declaration of emergency.
And it's through September 30 2023. So the way that it works with the Department of Ed that means that it has to be expended by June 30 meaning that you either actually have to spend the money, or the commitment to spend it has to be done by then.
And then there's 90 days to liquidate the funds
and get reimbursement from the department.
Interestingly enough, our contract ends on June 30 2023 but I am sure will be managing through September 30 any residual deals that have to be gone. Next slide.
Um, so, the first pot of money, there was the, the non public school money was actually run through the traditional schools so so if you got money in the first round.
Back in the spring of 2020, you would have worked with your local school district as you may with your currently with your auxiliary services.
There was a lot of debate on that and so the second round.
The, the law.
Federal statute said that the state education agency would be required to provide services to the non public schools.
As you know, or may not know or the SCA in Ohio is the Ohio Department of Education, and obviously they are not equipped to provide services to local school district local school buildings, so on.
So, with the hard work of our association Alaska and od we working with the department, and
the decision was made by ODE they would contract contract with educational service centers to provide the services on their behalf.
All right, excellent slide.
So we now have a contractual agreement that hopefully will be approved this afternoon, by the state controlling board.
And the two biggest activities that we are required to complete, is that we are to perform our services under the control and supervision on Bo D.
And the second thing is that we on behalf of od he.
After consulting with all of you. And we'll talk a little bit about how that's going to happen will determine the manner and method of providing services.
And that is really follows the federal statute.
Right. Next slide.
So, to get all this and figure out what all that means.
Od has four webinars.
And I assume you can sign up for the ESC so the first one is geared toward the non public schools, which I signed up for. So there's one June 24 and as I had said previously, and that's 10 to 11.
June 30 which is the end of our fiscal year I. None of us will be signed up for that one from fiscal.
But that's one to two on the 30th. Then there are specifically for the he sees June 23 from nine to 10 and then again on June 29 from one to two.
I thought in the email although i doing this from memory which at my age is scary.
I think that they will at some point post those so that if you miss, don't have the opportunity, those will be available.
Okay. Next slide.
So we, as I said, we signed the agreement on Wednesday, and the state of Ohio controlling board is to prove it if you're not aware of what that processes.
So these the Ohio controlling board is consisting of legislators from the House and the Senate, and is chaired by the Office of budget and management which is the governor's cabinet position that manages the budget.
And there are certain things that are authorized by legislation in a more what I've been called Global general already said, thousand foot, and then the details have to be approved by the controlling board.
So the agreements and your allocations are all on the agenda this afternoon, as one package to be approved by the controlling board.
General generally if there's author at pricing legislation. It is ultimately approve the legislature the controller may have questions about the implementation methodology, but generally, that it will be approved.
Our network is 60 non public schools. And you saw that map that briefly the doctor good name was talking about. The only part of our footprint that we're not covering is the, the two, I believe they're all of these are Catholic schools there to non public
public schools and Chela coffee and one in Marion and those will be covered by other ESC, so I'm so we have 60 non public schools and 20 plus million in funds to manage for all of you.
So, next slide please.
So,
Our agreement is effective on July, 1, and what that means is that we cannot, or we will be providing services, beginning on July 1 I know back in April May when I talked to some of you on the phone.
Some of you had plans which would have met for needs in June.
And if it was staff or support services, those will not be able to be
administered and provided by us until July, one
goods and equipment that are purchased by us on your behalf.
will also occur after that day.
Now, in your when you were applying and in those rules which we will put up there were certain areas that you can get reimbursed for and.
And I think those webinars will be more clear on what those are and what those processes are, but those, we will be able to start reimbursing you as David said in July.
But again, we were not allowed to make any embarrassment stop till after July 1, and we will be
better, more clear on how that's going to occur, both on how we're going to get the documentation, we need to make the reimbursement for from us to you, and that what we're going to have to provide to the Department of Education to get that reimbursement
from them to us so those webinars are important. And if you're not able to be certainly soon thereafter will be developing how we're going to be doing all of that.
We will then as I just said we, the process is we pay you or we pay staff on your behalf or services on your patent buy goods on your behalf. And then we build the Department of Education and they reimburse us so we're responsible for getting the money
from the Department of bad. You're responsible for getting the money from us, that's sort of how it will work.
I'm
Jim and I will be
splitting up the responsibility to consult with all of you.
Again, waiting for the webinars, but in our initial conversations with od there's an expectation that we can solve.
Probably virtually through zoom meetings or by phone, whichever is comfortable for, for you to understand your application, understand the services that you need.
And then for us to be able to develop and work with you to come up with a plan to implement them.
Jim, help me out what we have purchased or. We have a program within that we're going to be putting out, you'll be getting a link to the scheduled time with us go ahead.
Yeah I'm working with it here this week. We have a program through Microsoft teens called bookings that I'll be able to put out a schedule where schools will be able to book the time that they'd like to schedule with us.
So we'll set our calendar, and then you'll be able to pick a time at your convenience to set up that meeting, and most likely will be a zoom or teams meeting that you would be able to join or if you prefer phone we can do it through film on phone also.
And then as I referenced before we are creating a page on our website.
If you can see that it's so Our website is www dot sec dot o RG, and then slash eA eA ns will be the page for this, you will get the link sent to you right sometime either late today or early tomorrow morning to with the recording and this PowerPoint,
load it up, but that'll also be able you'll be able to book market, and then as we develop our processes or any guidance that we get from the department we will put up immediately probably the OD and you us do US Department of Education guidelines that
have already been established.
We are committed been trying to save any email answers that I've given to anybody that's asked. And so we are going to create some kind of frequently asked questions document, which will be.
I remember back in the 90s we used to call that with our living document meaning it'll change.
But as questions arise.
And, and if you, if you have a question you put it in the chat we'll try our best to answer it. I should have said that up front.
And if we can't answer it today, we will certainly put it as part of our FAQ.
I think you'll find that we're pretty.
One thing about ESC, is we are built to be customer service we have 30 member districts that we have to service. They have the opportunity every other December to choose another ESC.
So, you can imagine that customer service is a very important part of our culture here because we have to make sure that they want to stay with us every other year so.
So I think you'll find that we're pretty good about that.
Next slide please.
So before I get into this, it reminds me I let everybody else, introduce himself and never really said anything about myself.
I, I have been doing this since the late 70s.
Dr good and he referred that they used to be called County, there used to be 88 County boards of education, and
the.
I started my career in October of 1978, and you're not allowed to say that was before I was born, if you were. But in October of 78 at the Madison County Board of Education in London, Ohio.
I was their first ever treasure, because prior to that they, they had to run everything from county government so I started there but I spent most of my years I was 18 years I was CFO and treasurer for the Upper Arlington city schools where I grew up.
And I saw my friends. I think Joel's on there I'm, I'm a graduate of St. Andrew school and Upper Arlington.
And, and then went on to Bishop Waterson and I won't hold that against any of the other Catholic High School's.
I am biased, but so anyways, and I've worked at the state level I worked at the department I managed school funding and accountability for Dr Zalman. And when buddy my company was auditor estate I was our chief deputy and because they didn't have enough
to do in my life for five years I was mayor of Upper Arlington so I've had a long time customer service oriented career and so I hope to bring that helping all of you.
So some questions are coming in so hopefully I will answer this.
So, the way the services and I, as we Gemini have Jim's done a much better job of looking at almost all of them I've looked at some of them.
Some of your applications we were provided all of your applications. And we know, we know that a lot of of the things that are being asked of our services.
And so we have talked internally. So, the way we will be approaching this in the way services will be given can Kevin was first of all, we may, you may have needs for staff that we already have that can provide those services and and be at the assigned
to to meet the needs that you've identified in your application.
We may contract with service providers, I know some of you use service providers.
And we've actually talked to a couple of them that are serving some of those that are on the phone call.
We have to be the contract term dirt or contract d i guess.
So I can't. It can't be that you have a contract and that I
pay through that contract, we will we will actually be happy to do those contracts I know one company we've met with Ted serve some of us catapult.
When we think we hope to learn in the webinars is our obligation under federal guidelines in getting those contracts in place so.
And then we may have to employ people on your behalf, that we don't have currently.
If we will be working with you I know some of you that I talked to, again, back in the spring may have already identified people that that you thought might be good fits for your organization.
Certainly we will consider those individuals.
As we talk with you.
Just a reminder, they will have to be employed by the ESC of Central Ohio and we will probably do it through what we call our Council of Governments we have a second government that we run and it really is sort of an employment agency to, to, to save
best for all our subs are hired through. And it just makes it easier for employment so I did want to note that if you had individuals that you recommend and so we're talking to you and say hey by the way yeah well you need a XYZ position and we really
like David Varna.
Would you consider hiring him.
Well, we certainly may will consider that but remember they, we have to employ them and and so that means we have to meet the licensure if that's a position that requires licensure we have to meet od licensure requirements, any employee has to have a
background check, and.
And that's FBI and BCI, we do those right here or you can go to any police and other agencies to get that. And then they will. It'll be within our other, our other employment policies if they're full time there are certainly benefits that they are entitled
to. And so just.
We will be
open to that but we will have to make sure it goes through our processes appropriately.
Next slide.
If you're going to be doing goods or products.
Um, as Dr Glidden he pointed out, we are
a government so we have to follow Ohio revised code as it relates to purchasing.
And the big things is the biggest rule as a government is that you have to have a requisition and purchase order in place before you actually do the purchase, that's that's a, a sort of one of the bigger requirements under Ohio law but we have.
So there's a higher revised codes has certain purchasing codes, we have to follow and then every board to Board of Education city council our governing board adopts their own policies, and then we have administrative regulations and procedures that we
are audited upon every year and have to make sure that we follow.
They, I believe we have have as streamlined as a system as we as possible. And we have fiscal special some people that will work to make sure we can get things through.
We get emergency purchase through all the time because we have some programs that we're serving serving students or families, or they need services. Now, and we have to have everything in place very quickly so we're used to that.
That kind of process.
What we hope to gain from these webinars are the, you know, and I'm just going to be frank, I've asked some questions that I've feel I've gotten some, I don't wanna say inconsistent but different interpretations of how federal grant purchasing procedures
apply to these monies.
If you're not aware of the.
It's kind of weird there, there is a there is what is called the uniform guidance for procurement regulations for federal funds that has to be followed by any person that gets a grant, as it relates to procurement, the biggies are in the purchasing area
so if the purchase is between 10,200 $50,000, you have to have two or more quotes.
That's not as hard with our world of Google and web and stuff because you can pretty much go out and get a couple quotes because they don't have to be formal quotes, you just have to be something that says you know I'm purchasing this from XYZ company
for $12,000 and I went on ABC company and the same product was $14,000 and at satisfied, but we have form forms that we fill out. Make sure that pat is process, big he is if if you're going to do a major purchase and some of you have enough money that
you could, if that was what your organization wanted to do. If it's 250,000 or above there is a competitive bid or proposal process, the federal government requires.
Again, It is.
It is not, it is not overly difficult to meet it is just that you got to do it.
And it. And when it gets into purchasing procedures, whether it's whether we have to follow the uniform guidance or we have to follow our own procedures.
My, my rule of thumb throughout my career has been this. If you call me before you are making the purchase. I can figure out a way to, we can get it done.
If you call me after you did it it makes it more difficult for me to make it fit within state law or regulation. So, we will work with you and and try to make sure this is as easy as we can make it.
All right. Next.
Next slide please.
And then the reimbursements.
So, the, as we have been told.
Right now, about reimbursements that they will be within the areas as identified in the application in within us do we guidelines and any additional.
It is clear that it does not allow for any reimbursement of personnel costs.
And then there were in the USTA us D not USD. Do we I remember eyes it because it was number d3 and the FAQ but it there were three areas where they said reimbursements for not allowed.
The logic escaped me, but that's what it's.
And so we will have to follow those as it relates to reimbursements but as I said earlier, theoretically, you could have anything reimbursed back to march 13 of 2020, if it qualifies, and is in your application.
Next slide.
Okay, so now we're to the point of questions. And that was very brief and I, I, So what if it's your.
Those are our contact information and so you will be getting that some of you have already email Macy probably already have it saved. I'm going to hop over here to the chat.
See if I can go through some of the questions that are in there.
And then, and then if you haven't put one.
You should have the ability, at some point, let me get through these questions and then I'm going to be cognizant of your time. But, and then we'll open any other favorite Would you like me to read them off to you so you don't have to search the chat.
Oh yeah that'd be awesome.
Okay, so first question is if we have a good fit for a position that we plan to hire. What is the most effective way to do this and can it be done now.
So, we can't do anything before July 1.
Um, I would say Rick we will.
When we send you out, get, get on our try to get one of those early dates because we're going to have dates that you can meet with us before then, and, and anybody.
If you can't meet with us before July 1, then contact Jim right, and we're happy to work with you to get the process.
We have warned our HR that we're going to have these kind of situations. And yes our, our goal is to get it done as efficiently as quickly. I should know that one of the things is we have to have any position we employee has to be hired has to be approved
by our governing boards. But Dr. Goodman he has the authority as superintendent in between meetings to hire people.
Theoretically, if the board didn't accept his recommendation the person would have to stop on that day but but that's seldom, it's never occurred, as far as I know, since that's never occurred since I've been here but.
So, just that one caveat but yes, Rick, and everybody we will be working with you to get that done as efficiently
as we can, through our HR department and aligning with that I just don't want to skip it here so we will schools be able to have staff in place by the beginning of the school year.
That is absolutely our intent and put, we, we are equipped to do that because frankly in our business and I was guilty when I was at a local district and there are business.
A lot of our school districts come back in August.
And they all of a sudden need positions that they didn't know they needed in July or June, and it's convenient to hire it through the ESC.
And so we're. We are, we are, we know that that's a service that they depend on us and so we are very in tune with moving people through the system. So they're available on the first day of school.
Next question is, how will these competitive pricing and bidding requirements relate to reimbursement versus spending going forward.
The answer to that is an is not sure on that. That's why I'm waiting to view the webinar.
I, and that's one that I have.
We've asked, and the written the initial response I got was not clear to me on how that's going to apply.
So I think that that is one question we will definitely be posing when we are doing the webinar. When I'm in the webinar on June 23 that will be definitely one of the ones I will be posting to od to be specifically.
And I assume that Maggie that asked that. And I will make sure you know, because you've I know you've asked me that by email also last one in the chat right here is if we want to hire tutors to address cope with learning last to they need to be licensed
teachers or would have background checks checks advice.
I'm gonna have to Jim.
I'm not a. I'm not an educator, I'm not able to and, yeah, I've got to do some more research but it depends on the roles and responsibilities if there and direct supervision of students have whether it's teaching licenses required.
And then also, non public schools requirements for teacher aide certificate that that for students to have supervisory duties but not not duties to instruct students curriculum.
So I am I am looking into what is the specific requirement for tutors and the non public setting
to to answer overall anybody that we end up employing.
I had to do background, anybody that's employed by the ESC, whether that's education non education superintendent, whatever the position is has to do a background check.
Are there other questions since we've been through the chat.
The question about scheduling, Jim, do you want to share a little more about that.
Sure. So, like I said, I, I am trying to set up a calendar with it now within. It's either going to be bookings or calland Lee, where I'll be able to send out a link to everyone on the, everyone within our non public school contracting non public schools,
and they'll be able to get a time at through that consultation is will kind of get into the weeds of some of the requests and and the job descriptions of the positions that that were that were requested and some of the detail of what was in the application
so we can go back to the approval process from there.
And I should know we until they sent us the contract type thing came on Monday. Last Monday. That was the first time we were given your actual application.
So, and I think that was just because they were trying to decide which he sees was covering who and has only.
I believe it's only 37 of the 50 are actually contracting to do this service and so that meant there was some, it didn't affect us but there had to be some assigning.
I know my colleague from montgomery county is on here and I believe green county did not do it so montgomery county is doing green galleries, so that's so that's why but so we are we are getting through so we, when we talk to you we can be intellectually
able to talk with you in and resolve your problems. The other thing is, it is my assumption that just like we have a, we were given gear funds as an ESC, they're very flexible so if way I understand it even if you thought in April when you had to sign
off on that that's what you needed and now it's July and you decided you need something else. That's another thing we gotta get clear and I hope they make it clear both on your webinar and ours, what is that process to amend the application or change
what you might have said you wanted before.
And David another question here is, can we hire to do your tutors or must they be hired through the ESC, if we hire can they be reimbursed or ESC for through with the instance.
That is an absolute now, they cannot be reimbursed. We add the up the federal law is clear, this is the odd is required to provide the services that means employ any employees that are giving the services, and they have delegated that responsibility to
the seas.
We talked a little bit about upcoming like what is our plan as far as upcoming meetings, you know the carry on of this after the department meetings as we are.
Thank you. Thank you. I just was gonna wait till if to talk about, see if we have any more questions and then we'll be man.
Thank you. Yeah.
Okay, well.
Alright, So, um,
Shannon Could you bring up that last slide.
If you don't mind.
So,
we are.
There are our contact, again it's in there.
If after you are, like, sometimes I do or driving you think of a question feel free to email any of us again we're going to try to create an frequently asked questions, because if you have the question I'm sure one of your colleagues has the same question.
So we, we will do that
early July we will have a second one of these.
That I some of that I know that the problem when you implement things like this over the summer vacation
plans get in the way. So, we will I, my goal would be depending on what we learn, and if it is not, if it's pretty much in line what we already thought because we're kind of prepared for that.
I would hope that that first week
or no later than maybe Monday the 12th we would have this a second webinar that would be
more detailed on what our processes are going to be. However, we will continue to communicate both through the web page and through direct email, as we as we develop things so we learned.
If we learn on June 23 there are certain things. We definitely have to do you will probably, we will communicate that to you probably before we have another meeting.
So,
James to answer your question from everything I've read in the FAQs from od The answer is yes.
But we are waiting to see what the process is to report that back to od because we will need to report that back to them.
Yeah we. So, we do traditional districts and I may be some of you, I don't I don't know.
But we're used to that amendment process beam or through the see the federal programs that they make available online and we're not really since these applications were not through that system and we're sort of outside that system or not clear on what
We're not clear on what the amendment process is going to be.
So, again I we really wanted to meet all of you and put some faces to to email, and you see, and we end this, we see this is really a beginning and, and the meat.
And I will, you will be getting an email from me.
With the recording and as Holly just put in there. And
Jerry, I saw the question pop up. I would assume that the flexibility of this will allow you to change the number of people the number of hours they work, or whatever, just as long as those personnel services meet the requirements of the grant.
Okay.
Well, again, thank you for joining us. Feel free again to to send this on to any colleagues that were not able to be here. And with you, and we, again, are looking forward to working with all of you, and have a wonderful rest of guests it's Flag Day so
have a great Flag Day and a great week and and take care.