What is the ESC's Background Check Process?
Criminal Background Checks
All employees working in an educational setting in the State of Ohio are required to submit to a periodic background check prior to employment. Background checks include both a BCI (Ohio Bureau of Criminal Investigation) and FBI (Federal Bureau of Investigation) check. The Ohio Department of Education (ODE) will not issue credentials until the mandatory background checks have been completed. Background checks will be completed by the ESC-COG staff with the cost of this background check paid for by the ESC-COG employee. Background checks for classroom substitutes and educational aide permits must also be submitted electronically to ODE at the time you are fingerprinted in order for ODE to process your license.
You may complete your criminal background check at either of our offices during our posted walk-in hours.
Applicants who have background results on file with the Ohio Department of Education within the past 12 months, and who can provide a copy of those results to our office, may not need to be fingerprinted again. Any individual who has completed a BCI check in the past 12 months, but does not have a paper copy of the results may submit a Request for Copy of Background Check form to the Ohio Bureau of Investigation. Please note that this can take up to 30 days and your employment will be delayed until the background check has been provided.
The current cost for the BCI background check is $30; the cost of the FBI background check is $28. If you require both background checks, the total cost is $58.
Forms of Payment Accepted: Visa, MasterCard or Discover credit/debit card.
The Ohio Attorney General’s office has advised our office that the background check information may only be released to the individual/organization authorized on the BCI waiver for release of criminal history information. It is not permissible for the ESC-COG to copy and distribute the results of a criminal history background check to multiple organizations.
If you chose to have your background check completed by the ESC, when you come to our office, you will be given a copy of this form
to complete. On the back page we have listed the authorized reason codes that our office is able to process. If you need to list a different reason code, our office may not be authorized to complete your background check.