ESC COVID-19 Guidance for Staff


The following will provide you guidance as to what protocols the ESC and its employees are taking. If you have questions or concerns regarding these protocols, please work with your direct supervisor.

Five Protocols for Limiting COVID-19

Require face coverings for employees and visitors.

 

Conduct daily health assessments by employers and employees (self-evaluation) to determine if “fit for duty.” Individuals with a body temperature of greater than 100 degrees should not report to work and/or will be sent home.

 

Maintain good hygiene at all times – handwashing and social distancing.

 

Clean and sanitize workplaces throughout workday and at the close of business or between shifts.

 

Limit capacity to meet social distancing guidelines. 

 

1 | Require Face Coverings

Face coverings are required to be worn by all staff and visitors while in the building. Staff and visitors are required to wear a face covering when entering and leaving the building and anytime when not alone at their assigned individual work stations. If an individual is unable to wear a face covering due to health concerns, they will be expected to validate this with a note from a physician.
 
 
 

2 | Conduct Daily Health Assessments

Staff are expected to conduct daily self-evaluation health assessments to determine if they are "fit for duty" before arriving at office locations. Individuals with a body temperature of 100 degrees or greater are asked not to report to work and/or will be sent home. Staff are expected to use the Quickscreen tool available on the ESC website and in the ESC HUB app
 

 
 
 

3 | Maintain Good Hygiene & Social Distance

All staff and visitors will be expected to follow all hygiene requirements including frequent handwashing and social distancing restrictions. Hand sanitizer stations will be available at entrances as well as other high-traffic areas within the building such as restrooms, copiers, and conference rooms. Staff will be provided with stylus pens to use for the operation of copiers. Social distancing restrictions will include markings on floors for proper spacing as well as signage on walls to limit the sharing of common spaces such as elevators and restrooms. There should be no handshaking or hugs of any kind. All water fountains will be shut off and closed for use. 
 
 
 
 

4 | Clean and Sanitize

The ESC will be regularly cleaning and sanitizing all high-touch surfaces and more throughout the day and after work hours. Staff also will be expected to clean and sanitize their own work stations and will be provided proper supplies to do so.
 
 

5 | Limit Capacity

Access to ESC offices by visitors will be limited to appointments only. Staff will be expected to remain at their work stations at all times with few exceptions such as using the restroom. Individuals will not be permitted to congregate at other staff member work stations. No internal meetings may be held in individual offices unless that office includes a conference space allowing for social distance.
 
Staff will be permitted, when necessary, to meet in conference room spaces in groups of no more than 10 while also wearing face coverings, maintaining social distance, and sanitizing hands. Staff will be able to reserve conference rooms, including those in the Conference Center, for scheduled meetings.  
 

Actions in Case of COVID-19 Infection

If you are exhibiting symptoms of COVID-19, such as fever, cough or shortness of breath, stay home and call your doctor.  
 
 
The ESC will take the following steps when a COVID-19 infection is idenitified within one of its facilities.
  • Immediately report employee or visitor infections to the local health district.
  • Work with local health department to identify potentially exposed individuals to help facilitate appropriate communication/contact tracing.
  • Shutdown facility/floor for deep sanitization if possible.
  • Professionally clean and sanitize site/location.
  • Reopen in consultation with the local health department.

Sick employees should follow steps to prevent the spread of COVID-19 if you are sick. Employees should not return to work until they meet the criteria to discontinue home isolation and have consulted with a healthcare provider and state or local health department.

When You Can Be Around Others after You Had or Likely Had COVID-19 

View all COVID-19 safety guidance 

Returning to Work Q&A

We recognize that every employee has unique and strongly-held thoughts and experiences related to returning to work.  The only constant is that everyone feels a certain amount of stress from sheltering in place the last several months.  Added to that stress is the uncertainty of the foreseeable future and what it will bring.  

It is important to remember that a critical part of moving through these difficult times is engaging in activities that were previously routine, including returning to work on a regular basis.  We look forward to helping all of our employees with that process by opening our doors for employees.  However, we are not insensitive to the anxiety that doing so may cause for many.  For this reason, we have compiled a list of anticipated questions that employees may have as they return to work.

 

I am afraid to come back to work.  May I hold off on returning for a little while longer?

While we respect the concerns that employees may have about returning to the workplace, we put safety protocols in place to do our best to ensure it is as safe as possible.  We therefore expect that employees will return to work and comply with the safety protocols that we have communicated.  However, if you have a health condition that puts you at a higher risk of medical issues than the general population, please contact human resources to discuss your specific situation.  Employees who do not return to work without approval will be considered to have voluntarily abandoned their employment.  

What if I have a family member living with me who has compromised health?  I am nervous about coming back to work.  What do I do?

Again, the expectation is that all employees return to work, absent special circumstances.  If you have genuine concerns about returning to work because of health concerns for others in your household, communicate with human resources.  There is no guarantee that you will be able to work from home. However, human resources will communicate with you about your unique situation. 

What if I see a co-worker that refuses to social distance or wear a face covering while I’m at work?  What do I do?

As employees come back to work, there will be an adjustment period while workers get used to new requirements that they’ve never had to be accustomed to before.  Employees may forget to put their face covering on as they step away from their desk to grab a document off the printer or similar.  However, if there are individuals who are consistently or willfully defiant in complying with the safety protocols put in place, you should report that to human resources.  

How long will this uncomfortableness last?  I enjoyed coming to work due to the company of my co-workers.  All of these new requirements make coming to work unpleasant.  

Unfortunately, no one can be certain when we will be back to normal operations without face coverings, social distancing, etc.  We know that it will be a while, but that returning to work with these protocols is likely a step in the right direction to getting us back to “normal.”  While no one will dispute it is all uncomfortable, we are confident it will not take long before everyone is at least a little more at ease.  We encourage everyone to focus on being positive for each other.  Doing so supports your co-workers who are struggling as much as you are.  Having a positive attitude will always make the difficult a little less difficult.    

I have health insurance through the ESC. Will my plan cover a COVID-19 test?

Charges for a COVID-19 test are covered under the plan at 100 percent (visit Allied Benefits Systems for more information). Please keep in mind that Teladoc also is available for your health needs.

I have health insurance through the ESC. Is treatment for COVID-19 covered under my plan?

Charges for the treatment of COVID-19 and related conditions are covered the same as any other illness under the plan. Deductibles and/or co-insurance would apply the same as any illness depending on your specific plan (visit Allied Benefits Systems for more information). Please keep in mind that Teladoc also is available for your health needs.

I don't have health insurance through the ESC. Will I be covered for a COVID-19-related illness and treatment? 

If you do not have an ESC healthcare plan, please check with your healthcare provider to determine coverage. 

Questions & Feedback

For questions and feedback, please email [email protected]
 
To report staff non-compliance of COVID 19 procedures, please email [email protected].

Building-Specific Guidance

Central Office

Below is additional guidance specific to the ESC's Central Office located at 2080 Citygate Drive.
 
Entering the building 
  • All visitors and staff must enter through the building's main entrance on the north side. Only visitors with appointments will be permitted to enter the building. All staff and visitors must exit through the side doors on east and west sides of building.
  • Face coverings are required to be worn by all staff and visitors entering the building. 
  • Individuals must maintain social distance while waiting outside to enter the building and follow markings on ground.
  • Employees will scan their badge at the main entrance with one employee at a time entering the vestibule. 

Inside the building 

  • All visitors must have appointments and the front desk should be notified of the appointments. 
  • Congregating of any kind in any common space or at any work station is prohibited. 
  • Internal staff-only meetings in conference rooms will be permitted with restrictions. Six foot social distancing must be in place at all times with a maximum capacity of 10 people.  Conference rooms should be reserved and approved in the reservation system.   
  • The elevator will have a maximum capacity of three people and each must stand on designated markings. Social distance must be maintained while waiting. Stairwells will be open.
  • Interior doors will be propped open to avoid contact (except fiscal office).  Office doors may be closed by staff members.
  • The ShareSpace will be open. Seating spacing has been set up per CDC recommendations and may not be moved. Please wear a mask while not eating or drinking and at all other times when not seated at a table.
  • The ice machine in the ShareSpace and its water dispenser will be available and must be wiped down after each use.
  • Refrigerators and microwaves will be available and must be wiped down after each use.
  • All building water fountains are turned off and unavailable for use.
  • The Conference Center will continue to be closed for external use.  
  • There will be no in-person visits to the IT Help Desk office. Please email or call for assistance. 
  • Staff will be provided and are expected to use a stylus pen when operating copiers.  The copiers will be cleaned regularly by Help Desk staff according to these instructions.
  • Staff are expected to wipe down their work stations including desktops, phones, chairs, computers, mouse, keyboard and file cabinet handles. EPA-approved disinfectant will be provided.
  • The small first floor break room will be open with a maximum capacity of one. Social distance must be maintained while waiting. 
  • Maximum restroom capacity will be four on the first floor and three on the second floor. Social distance must be maintained while waiting. 
  • The Student Services bullpen work station area's capacity will be limited. Those staff will need to use the "Office Access” sign up sheet so that distancing protocols can be maintained. 

View the guidance on technology use for returning to the office. 

Glenmont Office

Below is additional guidance specific to the ESC's Glenmont Office located at 470 Glenmont Avenue.
 
Entering the building 
  • All visitors and staff must enter through the building's main entrance.
  • Individuals must maintain social distance while waiting outside to enter the building and follow markings on ground.
  • Employees and visitors are to follow posted signage to request entry into building. 

Inside the building 

  • Congregating of any kind in any common space or at any work station is prohibited. Meetings in conference rooms will be permitted with restrictions.
  • Any shared spaces and vending areas will be closed to all staff and visitors. Staff will need to bring their own snacks, drinks, ice, and lunch. 
  • Staff are expected to wipe down their work stations including desktops, phones, chairs, computers, mouse, keyboard and file cabinet handles. EPA-approved disinfectant will be provided. 
  • All building water fountains will be turned off and unavailable for use. 
  • Maximum restroom capacity will be 50 percent. Social distance must be maintained while waiting. 

Integrity Office/Ventures II

Below is additional guidance specific to the ESC's Integrity Office/Ventures II located at 1565 Integrity Drive East.
 
Entering the building 
  • All visitors and staff must enter through the building's main entrance.
  • Individuals must maintain social distance while waiting outside to enter the building and follow markings on ground.
  • Employees will scan their badge at the main entrance with one employee at a time entering. 

Inside the building 

  • Congregating of any kind in any common space or at any work station is prohibited. Meetings in conference rooms will be permitted with restrictions.
  • Any shared spaces and vending areas will be closed to all staff and visitors. Staff will need to bring their own snacks, drinks, ice, and lunch. 
  • Staff are expected to wipe down their work stations including desktops, phones, chairs, computers, mouse, keyboard and file cabinet handles. EPA-approved disinfectant will be provided. 
  • All building water fountains will be turned off and unavailable for use. 
  • Maximum restroom capacity will be 50 percent. Social distance must be maintained while waiting. 
  • When students are in building, staff will need to create a form of communication to notify each other of hallway use outside of the designated schedule.
  • The clinic shall be used to treat student and staff injuries, administration of medications, and/or initial determination of illness.  If the student/staff member has flu-like symptoms the person shall quarantine themselves into a designated, separate, ventilated room outside of the clinic until they are able to go home.

Ventures Academy

Below is additional guidance specific to the ESC's Ventures Academy located at 4981 County Home Road.
 
Entering the building 
  • All visitors and staff must enter through the building's main entrance.
  • Individuals must maintain social distance while waiting outside to enter the building and follow markings on ground.
  • Employees will scan their badge at the main entrance with one employee at a time entering. 

Inside the building 

  • Congregating of any kind in any common space or at any work station is prohibited. Meetings in conference rooms will be permitted with restrictions.
  • Any shared spaces and vending areas will be closed to all staff and visitors. Staff will need to bring their own snacks, drinks, ice, and lunch. 
  • Staff are expected to wipe down their work stations including desktops, phones, chairs, computers, mouse, keyboard and file cabinet handles. EPA-approved disinfectant will be provided. 
  • All building water fountains will be turned off and unavailable for use. 
  • Maximum restroom capacity will be 50 percent. Social distance must be maintained while waiting.